HDNOTES

The Perfect Customer Management and Booking System

Coming Soon Only £75 a month

We're working hard to release this software. Enter your email address and we'll let you know as soon as it's available.

Security
Lock down booking system to only be accessed in your office.

 

Multi Users
Create multiple users with three levels: Owners, Managers and Receptionists.

 

Text Messaging
Automatically send booking confirmation text messages to escorts and clients.

 

Escorts
Add unlimited escorts, notes, address and directions for easy booking management.

 

Clients
Add unlimited clients and search for them when making new bookings.

 

Hotels
Add the hotels escorts visit with their addresses for easy booking management.

 

Bookings
Create unlimited bookings for escorts and clients with multiple options.

 

Collections
See which escorts owe you money and for which bookings.

 

Daily Notes
Leave notes for other users to alert them of daily tasks to be performed.

 

Booking History
Track your bookings with detailed booking history and multiple search criteria.

 

Download Reports
Search bookings and decide which ones to download into an excel spreadsheet.

 

Marketing Reports
Search bookings based on advertisers to see which are most effective.

 

 

Security

Our booking systems are packed full of security features. Providing you have a fixed ip address (easily obtainable from your internet provider) we can lock down your system to only be accessed from one location, the owner of course can login from anywhere. We can also provide you with a special password that locks down the system, disabling all logins and even hides the booking system completely.

 

Multi Users

Create unlimited users in the booking system. Each booking system has three levels of access; Owners, Managers and Receptionists. Preferences allow you to define what each level can do and see in the booking system. This means Managers and Receptionists will only see what you allow them to see. Each user has their own login and everytime something is changed or added to the booking system you will be able to see who's done it and when.

 

Text Messaging

Automatically send out confirmation text messages to both escorts and clients, every time a booking is made. Use the preferences to create a template text message which can include a number of references like time, name, location, directions and more. You will need an account with a text company and we will automatically tie this in for you. In the UK we recommend a company called TxtLocal as they offer a great API, all you need to do is make sure you have plenty of credits.

 

Escorts

Add unlimited escorts with their information such as telephone number, address, directions etc. With all this information prefilled, making bookings and sending out text messages is so simple. Keep detailed notes on each escort, specify which escorts are working, text escorts, show text history, show Google Map and much more.

 

Clients

The system will automatically add new clients to the system every time a new booking is made. You can add notes for each client, telephone number, address, directions and much more. You can also set a client to blacklisted which will show up every time the clients details are pulled. Keeping detailed information about your clients is a great way to offer them the best service possible as you can keep detailed information and see who they booked before which may help with future bookings.

 

Hotels

We know a lot of bookings are made to hotels. Our system allows you to prefill a list of hotels, telephone numbers and addresses. When making a hotel booking simply choose it from a drop down list and when you send the automatic text to the escort the hotel and address will be included. Many escort agencies will phone the hotel to speak to the client in order to cinfirm his room. Having a directory listing of hotels makes this a very simple process.

 

Bookings

Each time a client contacts the agency you can search for the client by his telephone number to see if he exists in the system. Creating a booking is as simple as filling in a form with drop down menus. Add the details, save the booking and send out the confirmation text messages, it's that easy. The booking will sit on the side menu under pending bookings until the escort confirms she is in the appointment and then you simply press complete.

 

Collections

This section displays all bookings where money is still outstanding from the escorts to the escort agency. It displays a detailed list of escorts, date, time, money owed and the booking details. You can search by escort and the system will automatically tally up how much is owed. Once the money has been received from the escort you can complete it by specifying whether the money was banked or whether it was paid in cash.

 

Daily Notes

If you have several receptionists working split shifts then you need to keep communication going in absense of staff. The systems dashboard has a notes system in which each user can add relative notes to different days.

 

Booking History

The booking history section is one of the most valuable sections in the system. All bookings are shown in this screen from as far back as the booking system began. The bookings are shown in rows with the most important information on display and more information about the booking is just a click away.

 

Download Reports

View all bookings for a set date range i.e. your financial year. We have a tick box option for you to decide which bookings go into the downloadable spreadsheet. Once you have balanced your online records you can export an excel spreadsheet which will only show the bookings you have ticked. Whats more bookings you haven't ticked will not show up for any other user except the owner login.

 

Marketing Reports

You can search as far back as you like with lots of search criteria. Search bookings by date, escort, payment status, location, appointment length, referring sites, hotel, admin user and combination of these. Use the booking history to find your top advertisers, which escorts have the most bookings, which receptionist make the most bookings, which escorts have the most cancellations and much more.

 

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